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This section contains information about the legal basis for us to handle your personal information. 

  1. “Legitimate interests” 


This means that the processing is necessary for to Oakley Holidays to meet its legitimate interests in providing the holidays that we run.  We rely on legitimate interests for most of the ways in which we use your personal information. 

Specifically, Oakley Holidays has a legitimate interest in: 

  • Organising and running the holidays that you attend. 

  • Safeguarding and promoting your welfare and the welfare of other people attending our holidays. 

  • Promoting the objects and interests of the Oakley Holidays. This includes fundraising e.g. if we want to raise money to fund special projects. 

  • Facilitating the efficient operation of the holidays. 

  • Ensuring that all relevant legal obligations that we have as a charity are complied with. 

  • In addition, your personal information may be processed for the legitimate interests of others. For example, we may use information about you when investigating a complaint made by one of the other people at a holiday. 


2. “Legal obligation” 


Where we need to use your information in order to comply with a legal obligation, for example to report a concern about your wellbeing. We may also have to disclose your information to third parties such as the courts, the local authority or the police where legally obliged to do so. 

3. “Vital interests”


For example, to prevent someone from being seriously harmed or killed or to protect the vital interests of any person where that person cannot give consent, for example, if they are seriously hurt and are unconscious. 

4. “Public interest” 

As a charity we act in the public interest when providing our holidays. 

We must also comply with an additional condition where we process special categories of personal information. These special categories include: personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic information, biometric information, health information, criminal records and information about sex life or orientation.   The additional conditions are set out below:

5. “Substantial public interest” 

The processing is necessary for reasons of substantial public interest, for example the safeguarding of the children in our care. 

6. “Legal claims” 

The processing is necessary for the establishment, exercise or defence of legal claims. This allows us to share information with our legal advisors and insurers. 

7. “Medical purposes” 

This includes medical treatment during a holiday that we run. 

We may ask for your consent to use your information in certain ways. If we ask for your consent to use your personal information you can take back this consent at any time. Any use of your information before you withdraw your consent remains valid. Please speak to a Trustee if you would like to withdraw any consent given. 

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